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Status update3/25/2023 ![]() ![]() The purpose of an update meeting is to communicate to everyone involved about the current status of the effort. What is the purpose of an update meeting? An update meeting focuses on what is going on with the whole project as opposed to just one set of tasks. This is different from an iteration or sprint review. Quarterly Business Review - this can be scheduled every three months or every quarter, depending on your organizational structure.Ī status update meeting is a specific type of meeting that occurs on a regular basis, with the purpose of communicating to everyone involved in the project.Weekly or bi-weekly stand-up - a very brief meeting (usually 5 to 10 minutes) where everyone on the team reports what they are currently working on and whether there are any roadblocks in their way.Project status report - a formal report on the current state of the project and where it's headed.Regular check-in - often set up to occur every other week, this is a quick check-in by someone who is involved with the project or has visibility into its progress.If you're someone who has asked for a status update, wait for the person with the update to start, and then be quiet and let them finish without interruption. I'd love for you to tell us where we are with this.Could you tell me where we are in the project?.How do you politely ask for a status update? Speak for the allotted time (or an appropriate amount of time, like 2-5 minutes, if a specific time is not designated).Have bullet points, an agenda, or at least an idea of what you're going to stay.How do you give a status update?Ī status update is typically given verbally, and it follows a similar formula as any other meeting: It generally depends on your other communication channels, and how effective they are at providing everyone visibility into the project. weekly, bi-weekly, or monthly), or they can be scheduled to be held at various times during the project with different stakeholders. Status update meetings can be on a recurring meeting cadence (e.g. How often do you give status updates or hold status update meetings? If a project is large and complex, or under a strict deadline, an organization might use a more detailed template for creating status reports to foster consistency across the board. What challenges are we facing that we might need help with?. ![]() Since every project is unique, there is no standard way to give a status update, but most updates include information such as: Usually, status updates are casual, with the person giving the update deciding what information is important, and what isn't. Is there a specific way to give a status update? If you must have a status update meeting or at least check-in, set a check-in time and stick to it. This might extend longer if there are questions or other discussions that spawn from the update. ![]() In normal circumstances, it can last from 2 to 10 minutes per person. How long is a status update?Ī status update is usually informal and as brief as possible. Who gives a status update?Ī status update is given for a project or initiative that is ongoing, and it is given by someone who is involved in implementing the plan or who has visibility into all the moving parts of the project. Make sure to assign any action items that arise as well. That way, if discussion topics come up as a result of the status update, they can be addressed during the meeting. When do you give status updates?Ī status update is typically held near the beginning of a meeting in order to let people know how they can help. Meeting time is generally better used for discussions, decisions, and other activities that rely on the collective intelligence and presence of the group. This should be avoided if possible, as it can be a slog of a meeting. Sometimes you might hold an entire meeting that is dedicated to status updates. Status updates are often a smaller part of another meeting - like a recurring team meeting or a project meeting. ![]() Status update definition: A status update is a regularly scheduled check-in, typically about a project, to share information. ![]()
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